Free offer.
As a free
service I will analyze your document usage to discover cost reductions by
full or partial document processing. In each of the following areas I may
find significant savings.
Administrative workflows
Editable
PDF forms, for online or offline usage
Document
storage and management
Document
distribution, paper and electronic media
Did you know that...
Filing or retrieving documents can cost as much as $20 in labor?
7.5% of all documents get lost or misfiled? Finding a misfiled document can cost as much as $125 in labor?
Professionals spend 50% of their time looking for material and only 5 to 10% of their time actually reading it?
90% of corporate memory is in paper form?
The average document gets copied more than 10 times?
*source:
Journal of Accountancy and Coopers & Lybrand
Free Demo.
See how scanned and electronic records are stored, indexed and retrieved with a simple web based viewer.
Paperless Digital Solutions
offers a free test service where we take a sample of documents to be
scanned to estimate your total number and the prep time. From there, we can
determine cost, timeframe for completion, and the best method to index and
store the documents.
As part of this free service we will set up a demo account. You can then compare a secure web based document management systems cost, to a simple disk storage solution.
Going Paperless.
To learn how your office can go paperless and avoid wasted time and unnecessary costs, call us today for a free consultation and demonstration.
We can take all of you physical records and move them into the digital world. Whether you have paper, film or photos, we have the equipment and experience to complete your project quickly and economically.
There is no need to buy any software or invest in expensive hardware, we do it all for you.
Our current clients include small private companies, large public corporations and state and federal governmental agencies. Contact us today to see why so many people trust Paperless Digital Solutions to manage their important documents.
Access your documents from anywhere.
Can we agree that cheap, reliable and secure offsite storage services are available now. Image Silo is an excellent top of the mid sized service providers. They charge much less than the big providers and offer excellent support.
An interesting option is service from Amazon, yes the book people. They are offering cheap server space on the same systems they run their business on. Not much support mind you but at their prices you can't go wrong.
Large format printing and scanning
Steed's Repro is a large format scanner and printer with free Plan Room software to efficiently manage and distribute plans. Design, Bid, Build.
Shredding, onsite co shredded with certificate of destruction. Need we say more
The three steps to lowering your document management costs.
Document Inventory.
Just knowing what you have and where it is will lead to a true evaluation of what your document costs are.
Document Retention Schedule
Classify documents to determine which are mission critical from those that might be disposed of.
Document Policy Guide
Set time and method for final disposition of records. This allows you to minimize your costs and risks.
Certain documents should be kept as long as a company is in business. But there are other documents you create that are of only temporary value.
Storage requirements
A single page typically occupies around 50KB of disk space. Each gigabyte (GB) of storage space then will hold approximately 20,000 pages.
|
Byte =
8 bits |
* 2008 Shepherd Data Services, Inc.
ARMA is a professional organization specializing in records and information management. I am a board member and the webster for the Charlotte chapter.
Their objectives are to provide a forum for research and the exchange of ideas and knowledge; to foster professionalism; to develop and promulgate workable standards and practices; and to furnish a source of records and information management guidance.
Attend a ARMA meeting on me.
Call now 704.651.0585 or email Paul@PaulGoda.com
